Instructions for temporary residence registration for foreigners

Date Create: 14/09/2021


Temporary residence registration for foreigners in Vietnam is a mandatory procedure to authenticate the entry for foreigners, ensuring that they can stay continuously in Vietnam for a certain period of time. So how do we register temporary residence for foreigners to rent accommodation, please read the following contents.

Penalized for not registering temporary residence for foreigners?

Do you have relatives, friends who are foreigners living in Vietnam, do you want to learn about certificate of temporary residence registration for foreigners or are you a landlord who want to register temporary residence and absence for foreigners?

According to Clause 1, Article 33 of the Law on entry, exit, transit and residence of foreigners in Vietnam 2014:

“Foreigners temporarily residing in Vietnam must, through the person directly managing and administering the operation of their accommodation, declare their temporary residence to the police of the commune, ward, town or police station where the accommodation is located”.

Thus, temporary residence registration for foreigners is the right and responsibility of the accommodation owner as well as foreigners.

According to Articles 8 and 17 of Decree No. 167/2013/ND-CP, in case of failure to register temporary residence for foreigners, the following administrative responsibilities may apply:

  • Fine from VND 500,000 to VND 2,000,000 shall be imposed on foreigners who fail to declare their temporary residence within 15 days or less without the permission of the competent authority;
  • Fine from VND 3,000,000 to VND 5,000,000 shall be imposed on foreigners who fail to declare their temporary residence within the prescribed time limit from 16 days or more without the permission of the competent authority.
  • For individuals, householders who do not register to declare temporary residence and absence will be fined from VND 100,000 to 300,000.

In addition, the applications for:

shall include a certificate of temporary residence registration for foreigners.

Requirements for temporary residence registration for foreigners

  • For the owner of the accommodation or the lessor, it is required to carry out business registration procedures for individual business household.
  • The rental and lease must be made into a contract, if the lease term is 6 months or more, the contract must be notarized, certified and registered.
  • After signing the house lease contract, the owner must complete the procedures for temporary residence registration for foreigners at the local police.

How do we apply for temporary residence for foreigners?

There are two ways to register temporary residence for foreigners:

  • Online temporary residence registration for foreigners;
  • Direct registration at the commune/ward police office.

Nhi Gia would like to share 2 ways to apply for certificate of temporary residence for foreigners as follows:

Direct registration at the commune/ward police office

03 steps to apply for a certificate of temporary residence for foreigners:

Step 1: The owner or manager of the accommodation will receive the foreigner’s temporary residence information.

Step 2: Declare all information in the form of temporary residence registration for foreigners (Form NA17, Circular No. 04/2015/TT-BCA).

Step 3: Bring the temporary residence declaration form to the on-duty officers of police station at the commune/ward level to register and receive the confirmed form and complete the temporary residence registration procedures for foreigners.

Online temporary residence registration for foreigners

Currently, to simplify procedures and save costs, you can register for temporary residence for foreigners online:

Step 1. Access the website of the Immigration Office of the police of the provinces and cities where the accommodation is located.

Normally, the websites of the Immigration Offices have the format https://tentinh.xuatnhapcanh.gov.vn/. Like hanoi, haiphong, binhduong, tayninh, etc.

Eg:

To register for temporary residence for foreigners in Hanoi, please visit

https://hanoi.xuatnhapcanh.gov.vn/

To register for temporary residence for foreigners in Ho Chi Minh City, visit

https://hochiminh.xuatnhapcanh.gov.vn/

If you do not have an account on the website, please register for an account.

Step 2: Fill in the information to register for an account.

The declarant shall fill in the fields marked with *, and the fields without the * can be filled in or left blank.

After entering sufficient information, click Finish registration. Then, if the registration is successful, a message will appear as shown below.

Note: Each accommodation can only register one account for management, if there are more users, create other user accounts.

Step 3: Declare information

After successful registration and login, the display screen will be as shown below.

Next, to register for temporary residence for foreigners, please choose Manage staying in the FUNCTIONS menu.

Then, select the Add new function to enter temporary residence declaration information.

Continue to declare mandatory information of foreigners including:

  • Full name
  • Date of birth
  • Nationality
  • Passport number
  • Gender
  • Arrival date
  • Expected departure date, etc.

After entering sufficient information, please check that whether the information of the guests is correct based on their passport number and nationality.

Click Save information to save the registered information and wait for the screen to display a successful message.

Finally, the online declaration of temporary residence for foreigners is completed. If the foreigners need to print it out to carry out other procedures, they can choose to print the information into an A4 file.

Fees for temporary residence registration for foreigners

According to regulations, the registration of temporary residence for foreigners shall be free of charge and no fees related to the procedures are required.

Some questions about certificate of temporary residence for foreigners

In addition to the above main contents, there are some frequently asked questions about the procedures for applying for a certificate of temporary residence for foreigners to rent accommodation.

What is the time limit to register for temporary residence for foreigners?

According to regulations, within 12 hours from the time the foreigner comes to temporarily reside, the owner of the accommodation must complete the temporary residence declaration. For remote areas, the time is 24 hours.

Who is responsible for registering temporary residence for foreigners?

Foreigners can register temporary residence by themselves with the guidance of the landlord or the landlord must carry out this procedure by themselves with the competent authorities.

Where is the place providing the temporary residence registration service for foreigners?

The procedures for temporary residence registration for foreigners are very simple, you can do it yourself online or go to the police station of communes, wards, etc. In cases of application for temporary residence cards, visa renewal, etc. for foreigners, some service units will provide temporary residence registration service for foreigners.

Above is the whole contents of Instructions for temporary residence registration for foreigners. If you need assistance in making temporary residence card, visa renewal or work permit for foreigners, please contact Nhi Gia via 84 1900 6654 or info@nhigia.vn for quick response.

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