REISSUANCE OF WORK PERMITS FOR FOREIGN WORKERS

The reissuance of work permits for foreign nationals is a critical administrative procedure detailed under Decree No. 219/2025/ND-CP. In this article, Nhi Gia delivers a comprehensive and highly accurate breakdown of the latest regulations regarding the eligibility criteria, required dossiers, and step-by-step procedures to apply for a Work Permit reissuance.

Cases Eligible for Work Permit Reissuance

Pursuant to Article 12 of Decree No. 219/2025/ND-CP, a foreign employee shall be considered for a Work Permit reissuance under the following circumstances, provided that the original Work Permit remains valid:

• The valid Work Permit is lost.
• The valid Work Permit is damaged, torn, or otherwise defaced.
• There are changes to the information printed on the valid Work Permit, including: full name, nationality, passport number, or work location.

Important Notice: In the event that a foreign worker’s Work Permit remains valid for at least 05 days but no more than 45 days, it falls under the scope of Work Permit Renewal as stipulated in Article 16 of Decree No. 219/2025/ND-CP, rather than a reissuance.

Work Permit Reissuance Application Dossier

To initiate the reissuance procedure, the sponsoring enterprise must prepare a complete dossier in accordance with Article 13 of Decree No. 219/2025/ND-CP, consisting of:

1. An official written request for the reissuance of the foreign worker’s Work Permit, executed via the statutory form issued in conjunction with Decree No. 219/2025/ND-CP.
2. 02 recent color portrait photos (4x6cm, white background, taken within the last 06 months, front-facing view, clear face, without tinted glasses).
3. The previously issued, valid Work Permit:
   • In case of loss: An official written confirmation from the commune-level police authority where the foreign national resides, or from other competent authorities as prescribed by law.
   • In case of information changes: Legal supporting documents proving the alterations to the information (e.g., a new passport, official documentation authorizing changes to the work location, etc.).
4. The official written approval for the demand to utilize foreign labor (except for special cases exempted from determining foreign labor utilization demands under Article 4 of Decree No. 219/2025/ND-CP).

Compliance Notes on Documentation:

• Supporting documents and the original valid Work Permit must be submitted as either 01 photocopy accompanied by the original for cross-referencing purposes, or 01 certified true copy.
• Any documents issued by foreign authorities must undergo Consular Legalization, be translated into Vietnamese, and be legally certified/notarized in accordance with applicable laws. This excludes cases exempted from consular legalization under international treaties to which the Socialist Republic of Vietnam is a signatory.

Procedures for Reissuing a Work Permit

• Reporting Timeline: Within 03 days from the date the foreign employee discovers that their Work Permit is lost or damaged, they are responsible for reporting the incident directly to their employer.
• Dossier Submission: Within 05 days from the receipt of the report, the employer must prepare the application dossier for the foreign worker and submit it through one of the following methods:
  • Direct Submission: At the Ministry of Labor, Invalids and Social Affairs (MOLISA) or the Department of Labor, Invalids and Social Affairs (DOLISA) where the foreign national is scheduled to work.
  • Online Portal (Level 3 Public Service): Via the e-Government Public Service Portal of the provincial/municipal DOLISA.
  • Online Portal (Department of Employment): Via the Online Public Service Portal of the Department of Employment under MOLISA.
• Processing Time: Within 03 working days from the date of receiving a complete and valid dossier, MOLISA or DOLISA is responsible for reissuing the Work Permit to the foreign worker. In the event of a refusal, a written response explicitly stating the reasons will be provided.

Submission Venues Based on Business Jurisdiction:

• Enterprises within Industrial Parks, Economic Zones, High-Tech Zones, etc.: Submit the dossier to the relevant Management Board of the Industrial Park/Export Processing Zone where the enterprise’s headquarters is located.
• Enterprises outside Industrial Parks/Export Processing Zones: Submit the dossier to the provincial/municipal Department of Labor, Invalids and Social Affairs (DOLISA).
• Foreign nationals working for Non-Governmental Organizations (NGOs), International Organizations, Associations, etc.: Submit the dossier to the Department of Employment under MOLISA.

Validity of the Reissued Permit: Pursuant to Article 15 of Decree No. 219/2025/ND-CP, the validity period of a reissued Work Permit shall be exactly equal to the remaining duration of the previously issued Work Permit, minus the amount of time the foreign national has already worked up to the date the reissuance request is submitted.

Full-Package Work Permit Reissuance Services – Nhi Gia

Any legal or administrative procedures can be exceptionally convoluted and fraught with administrative bottlenecks. Enterprises and applicants attempting to process a Work Permit reissuance independently frequently face major setbacks:

• Massive loss of time due to intricate and confusing background declaration forms.
• Severe hurdles in navigating the Consular Legalization process for foreign documents.
• Applications being rejected due to documents failing to meet statutory standards, or invalid/unaccepted Vietnamese translations.

To assist your business in seamless bureaucratic navigation, Nhi Gia delivers a fast, highly secure, and cost-optimized, full-package Work Permit reissuance service, backed by our gold-standard commitments:

• Unrivaled Success Rate: Powered by over 20 years of elite industry expertise.
• Trusted by Corporate Leaders: Prestigious domestic and multinational enterprises of all scales rely heavily on our solutions.
• Complex Case Resolution: Fully capable of unlocking the most bottlenecked dossiers while strategically minimizing overall expenses for our clients.
• Complementary Logistics: Free expert consultation along with complimentary document pickup and door-to-door delivery of results.
• Transparency & Confidentiality: Clear VAT invoicing under the exact service category, paired with absolute data security for both your business and foreign employees.
• Proactive Monitoring: Timely notifications prior to permit expiration.
• Post-Permit Compliance Support: Complete assistance in drafting labor contracts, generating compliance reports, and submitting them to relevant state authorities.

In conclusion, Nhi Gia has shared the entire spectrum of regulations regarding the conditions, documentation, and procedures for reissuing a foreign Work Permit in Vietnam. Should you require premium assistance or wish to register for our professional services, please call Nhi Gia immediately via our Hotline at 1900 6654!